Version: Feb 24, 2022
Registrar: Jobilla Oy, Business ID: 2655898-5, Vuorikatu 16 A 8, 00100 Helsinki Finland
Contact Person: Leo Sjöberg, CTO & Data Protection Officer: firstname.lastname@example.org
What is the purpose and legal basis for collecting data?
Jobilla collects, stores and processes data of the users of the Jobilla platform in order to provide customers the services they have ordered from Jobilla.
Users of the Jobilla platform are required to grant Jobilla consent for the data gathering & processing activities specified in this document, due to the nature of recruitment marketing software services Jobilla is providing.
Without consent to proceed, the users will be unable to utilize Jobilla’s services.
Jobilla will always record the granted consent per user account for later auditing purposes.
You can at any time withdraw your data processing consent by contacting our Data Protection Officer using the contact details provided in this document. In the event that you wish to revoke your consent, please make sure you’re contacting us via the same email address you originally granted the consent with.
What data do we collect and how is it utilized?
To use the Jobilla platform, we will always collect your email address and display name. Further, our systems may collect digital information regarding your usage in automated logging systems. This data may include your IP address and a timestamp, in addition to the aforementioned personal information.
Personal data can be processed for the following purposes:
By Jobilla to analyze the users of our service for providing more valuable functionality to companies utilizing our platform to recruit more efficiently
By Jobilla’s AI, for giving companies using our services insights into their recruiting processes and/or their ‘Talent Pools’
Who processes the data and is it disclosed to 3rd parties?
Personal data gathered will only be processed by the following parties:
Jobilla’s authorized personnel or direct contractors
Jobilla’s technology partners that provide infrastructure to support the functioning of our systems
Jobilla platform requires every user processing the data to authenticate with their personal user credentials. Users will be further authorized via the Jobilla platform’s Access Control List (ACL) functionality that ensures that they will only be granted permissions to process data they’re explicitly authorized to.
Jobilla honors its users’ privacy and never discloses nor sells the gathered information to 3rd parties.
How and where is the data stored?
All personal data is stored electronically, and will be physically stored within EU nations.
All data processing is handled following industry best practices and encrypted connections (TLS/HTTPS, SSH), more about this in the ‘Data Protection Policy’ document.
No data storage or processing happens outside of EU borders as part of Jobilla’s regular operations, without prior consent of the data subjects. Data transfer outside EU borders may happen in exceptional circumstances, where the data may transfer to a Jobilla employee or direct contractor who is located outside the EU.
For marketing purposes Jobilla may collect and process data from other sources than the Jobilla platform. These sources include but are not limited to, Jobilla’s marketing websites and Third Party Marketing Processors. Third Party Marketing Processors will never have access to Jobilla’s candidate or customer data and data collected for marketing purposes will always be processed separately.
For marketing purposes, our carefully selected partners and service providers may process personal information on our behalf as described below:
Digital Marketing Service Providers
We periodically appoint digital marketing agents to conduct marketing activity on our behalf, such activity may result in the compliant processing of personal information. Our appointed data processors include:
Rights of the Data Subject
You have a legal right to either withdraw your data processing consent, or to object to the processing of your personal data, at any time.
If you decide to not grant consent for processing your personal data, you unfortunately won’t be able to further utilize Jobilla’s services.
You can withdraw your earlier data processing consent by informing Jobilla’s Data Protection Officer (DPO) via the same email address you originally granted the consent with. You will receive an email confirmation after your data has been erased from our active system.
If you have any questions regarding data processing at Jobilla Oy, please don’t hesitate to contact us.
If you believe that your personal information has not been handled appropriately or lawfully, you can contact Jobilla’s DPO, or directly file a complaint with the local supervising authority for further inspection.