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General Information

Registrar: Jobilla Oy, Business ID: 2655898-5, Vuorikatu 16 A 7-8, 00100 Helsinki Finland

Contact Person: Leo Sjöberg, CTO & Data Protection Officer: leo.sjoberg@jobilla.com

Purpose of this Document

The purpose of Jobilla’s Privacy Policy is to specify exactly what information Jobilla is collecting from it’s users and how and why that data is being processed.

Users of Jobilla platform are required to grant Jobilla consent for the data gathering & processing activities specified in this document, due to the nature of recruitment marketing software services Jobilla is providing.

Unfortunately without consent to proceed the users will be unable to utilize Jobilla’s services.

Jobilla will always log the granted consent (per email address being used by our visitors) for later auditing purposes.

You can at any time withdraw your data processing consent by contacting our Data Protection Officer via the contact details provided in this document. In such occasion please make sure you’re contacting us via the same email address you originally granted the consent with.

Please refer to our ‘Data Protection Policy’ + it’s appendix for more information about how Jobilla will be protecting your privacy, and who will be authorized to perform processing activities on the data related to you within our system. These documents are required to always be presented to you together, and you’ll be required to read through them before granting Jobilla consent for processing your data.

Jobilla honors it’s users privacy and never discloses nor sells the gathered information for 3rd parties.

What data do we collect & how is it utilized?

Personal data gathered varies slightly depending on the use case with which the data was collected from you. If you applied for a job through Jobilla job portal, or through one of our customers careers pages or recruiting systems, the following information can be collected from you:

Full name

Email address

Phone number

CV (Curriculum vitae) & your actual job application

Source of your registration / application (can be the HTTP referrer, or an ID of a specific job ad where you applied through)

If you register to our platform or connect with us by any other digital means, the data collected from you can slightly differ from the most popular use case specified above. The collection of personal data can be manually extended by the Company processing your data, in a form of job interview notes or candidate communication email messages, for example.

You will always be presented with our ‘Privacy Policy’, ‘Data Protection Policy’ and the terms of our service, and will be required to grant Jobilla a consent for data gathering & processing, before any personal data will be collected and stored.

Personal data gathered will only be processed by the following parties:

Jobilla’s authorized personnel or direct contractors

Jobilla’s customer company’s authorized personnel

Jobilla platform requires every user processing the data to authenticate with their personal user credentials. Users will be further authorizrivaed via Jobilla platform’s Access Control List (ACL) functionality that ensures that they will only be granted option to process data they’re explicitly authorized to.

Personal data can be processed for the following purposes:

By Jobilla to analyse the users of our service for providing more valuable functionality to companies utilizing our platform to recruit more efficiently

By Jobilla’s customer company that originally collected the information from you, to communicate with you regarding possible job opportunities

By Jobilla’s customer company that originally collected the information from you, for distinguishing possibly suitable contacts for employment from their gathered ‘Talent Pool’

By Jobilla’s AI, for giving companies using our services insights into their recruiting processes and/or their ‘Talent Pools’

Personal data is always company specific, and won’t be accessible by any other Jobilla customer company but the one that was associated when you voluntarily granted the consent for data gathering purposes and initially submitted the data into our system.

Jobilla will pseudonymise (make the data unidentifiable) if it’s used in more general or wide statistical purposes, to make sure your privacy won’t be threatened by such process.

Your personal data will be automatically erased or pseudonymised when the company that originally gathered the data is either no longer using our tools, or doesn’t need that particular piece of data in order to either measure or improve their recruiting process.

How & Where is the Data Stored?

All personal data is stored electronically, and will be physically stored within EU nations.

All personal data is stored electronically, and will be physically stored within EU nations.

All data processing is handled through industry best practise procedures and encrypted connections (TLS/HTTPS, SSH), more about this in the ‘Data Protection Policy’ document.

No data storing or processing happens outside of EU borders, without a prior consent of the data subjects.

Rights of the Data Subject

You have a legal right to either withdraw your data processing consent, or to object the processing of your personal data, at any time.

If you decide to not grant consent for processing your personal data, you unfortunately won’t be able to further utilise Jobilla’s services.

You can withdraw your earlier data processing consent by informing Jobilla’s Data Protection Officer (DPO) via the same email address you originally granted the consent with. You will receive an email confirmation after your data has been erased from our active system.

If you have any questions regarding data processing at Jobilla Oy, please don’t hesitate to contact us.

If you for some reason feel like your privacy has not been handled appropriately or lawfully, you can either contact Jobilla’s DPO, or directly file a complaint to the local supervising authority for further inspection.